Receptionist
Job Description
Job Summary
We are seeking a reliable, professional, and trustworthy Receptionist / Administrative Coordinator to support daily office operations. The ideal candidate will serve as the first point of contact for visitors and employees while providing administrative support related to HR, insurance, and general administrative matters.
Key Responsibilities
- Greet visitors and manage front-desk operations in a professional and welcoming manner.
- Handle incoming calls, emails, and general correspondence.
- Manage office supplies, records, and administrative documentation.
- Assist with employee onboarding and offboarding documentation and processes.
- Maintain employee records and personnel files, ensuring accuracy and confidentiality.
- Support the administration of employee benefits, insurance, and related documentation.
- Liaise with insurance providers regarding enrolments, renewals, claims, and employee inquiries.
- Assist with HR administration, including leave tracking, employee communications, and policy acknowledgments.
- Schedule meetings, coordinate appointments, and support office logistics.
- Maintain confidentiality of employee and company information at all times.
- Provide administrative and operational support to management as required.
Requirements
- High school diploma or Bachelor's degree in Business Administration, Human Resources, or a related field.
- 2–5 years of experience in reception, administration, office coordination, or HR support roles.
- Strong organizational, multitasking, and time-management skills.
- Excellent verbal and written communication skills.
- Professional appearance and customer-service-oriented mindset.
- Experience handling employee insurance and HR-related administrative tasks is preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Reliable, trustworthy, detail-oriented, and proactive in approach
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