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Office Coordinator

Corpus Christi, TX 78401

Posted: 09/13/2023 Employment Type: Temp To Perm Industry: Supervisor / Management Job Number: 127331 Pay Rate: $18.00/hour

Job Description

Temporary assignment starting immediately through January 2024.

This position will provide administrative and project support to multiple engineering project teams as well as senior leaders in Corpus Christi.

Responsibilities:
  • Greeting visitors to the office in a professional, respectful, and courteous manner, in person and by telephone
  • Ensure messages/correspondences are timely and thorough
  • Confirm conference rooms are presentable and office supplies in each room are maintained throughout the day
  • Send out overnight and courier requests
  • Manage the pick-up and delivery of engineering documents in the front office area
  • May open, sort, and distribute incoming correspondence as directed
  • Create, modify, and produce detailed documents such as letters, proposals, reports, spreadsheets and memorandums using MS Office Suite- primarily MS Excel and MS Word
  • Assist multiple Project Managers and Vice Presidents with any documentation necessary for the timely delivery of projects
  • Provide design teams with permitting coordination support
  • Process and distribute confidential and sensitive information/documents
  • File, retrieve and scan corporate documents, records, and reports using SharePoint, Power BI, Power Apps, ESRI, or similar software
  • Coordinate calendars, schedules, meetings, training, and travel arrangements as requested
  • Prepare meeting presentation materials, and agendas and coordinate catering for luncheons, celebrations, and client or internal meetings
  • Provide administrative support to other division' s engineering project teams within the organization as needed and requested
  • Maintain inventory, coordinate orders and deliveries of office supplies
  • Other tasks, as assigned

Qualifications:
  • 5 years experience in a similar support role, preferably in architecture, engineering or construction industries
  • Previous experience in an administrative role handling highly sensitive and confidential information
  • Previous experience with local permitting a plus
  • Exceptional communication skills, both oral and written
  • Effective interpersonal skills with any level of employee within an organization
  • Must be extremely proficient and have advanced skills in MS Office Suite; specifically, MS Excel and MS Teams and experience with Deltek Vision a plus
  • Must be able to meet deadlines and respond professionally to changing work assignments and priorities
  • Strong organizational and time management skills, customer service oriented
  • High level of accuracy in work product; extremely detail-oriented
  • Ability to work independently and as a self-starter with a high level of initiative
  • Must be able to work 8 am to 5 pm, Monday through Friday; occasional overtime as requested or needed
  • Must be dependable and reliable
Pay is $18/hr plus depending on experience.
To apply please email your resume to denise.Cox@lkjordan.Com
LK Jordan is an equal opportunity employer.
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