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Executive Administrative Assistant

San Antonio, TX 78213

Posted: 03/18/2019 Industry: Clerical Job Number: 97253 Pay Rate: $15.00 - $20.00
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks, provide support to our managers and employees and assist in daily office needs. Responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. Previous experience as a Secretary or Executive administrative assistant and familiarity within our industry is required. Schedule is Monday- Friday 8am- 5pm.

Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements
Proven experience as an administrative assistant, virtual assistant or office administrative assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.

For immediate consideration please submit a current resume to ashley.Sanchez@lkjordan.Com

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