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Administrative Specialist II
Job Description
The Administrative Specialist II provides high-level administrative support to the Director of AHC Communities, ensuring efficient day-to-day operations. This role involves handling confidential matters, coordinating office functions, supporting resident services, preparing reports and materials, and maintaining records. The position requires strong organization, attention to detail, and the ability to manage multiple priorities.
Key Responsibilities:
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Serve as primary administrative support for the AHC Communities team and Director.
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Address and resolve resident, vendor, and staff inquiries; track through Litehouse Systems and follow up to closure.
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Prepare and edit presentations, reports, meeting materials, and correspondence.
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Coordinate meetings, training sessions, staff calendars, and department events.
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Maintain filing systems, invoices, timekeeping records, and department logs (e.g., fleet, incident reports, HVAC).
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Process purchase orders, payment requests, and other procurement tasks.
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Support new employee onboarding, including systems access, orientation, and training coordination.
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Act as admin for training platforms (e.g., Gracehill, Yardi University), tracking staff development.
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Organize department participation in community events like National Night Out.
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Ensure office supply inventory and equipment needs are met.
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Participate in Trauma-Informed Care (TIC) and data governance initiatives.
Qualifications:
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High school diploma or GED required.
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Minimum of 2 years administrative or clerical experience.
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Proficiency in Google Workspace and Microsoft Office 365.
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Strong written and verbal communication skills.
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Ability to maintain confidentiality, prioritize tasks, and adapt to changing needs.
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Must pass background check and drug screening.
To apply, please submit resume to ashley.franco@lkjordan.com
LK Jordan & Associates is an equal opportunity employer.
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