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Administrative Assistant

San Antonio, TX 78204

Posted: 02/13/2019 Industry: Clerical Job Number: 96957

Administrative Assistant I

Under general supervision, is responsible for performing a variety of professional and/or technical duties in a staff capacity supporting the activities and services of an assigned department; also provides assistance to the public regarding the assigned department or division. Work is performed under established policies and office procedures.

         Assists in providing a variety of duties involved in supporting the administrative operations of the assigned department or division.

         Answers inquiries regarding policies and procedures.

         Ensures compliance with current City and department rules and regulations.

         Composes, types, and proofreads reports, letters, memos, statistical and confidential information.

         Assists with monitoring and reviewing expenditures; provides information to appropriate department staff for budget preparation.

         Maintains calendars, schedules activities, meetings and various events.

         Coordinates activities with other departments, outside agencies, and the general public.

         Monitors inventory of office supplies; reviews purchase requisitions and requests for payments.

         Assists in initiating personnel requisitions; monitors overtime and attendance records; assists in monitoring employee payrolls.

         Researches and compiles data for special projects and reports.

         May organize and maintain filing systems; maintains records related to specific area of assignment.

         May respond to and resolve difficult and sensitive citizen inquiries and complaints.

         May prepare public relations data, brochures and handouts.

         Open and close work orders in current software program.

         Other duties as assigned.

 

Education and Experience:   

         High School Diploma or GED required

         One (1) year of secretarial and clerical work experience.

         Successful completion of a criminal history background check, education, and work history verification, and drug screening test.

 

License and Certifications:

         Must have the ability to earn certifications as required by assigned tasks.

         Texas Class C driver s license at the time of placement and be insurable by the liability and fleet insurance carrier.

 
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