Administrative Assistant
12500 NW Military Hwy , Suite 200 San Antonio, TX 78231 United States of America
Job Description
Administrative Assistant – San Antonio
The Administrative Assistant will provide comprehensive support to ensure efficient office operations. The role requires strong organizational skills, adaptability, and effective multitasking, working closely with staff, donors, community agencies, and synagogues. This is an engaging role in a collaborative environment. Schedule: Mon - Thurs, 8:30 am - 5 pm, and Fri, 8:30 am - 12 pm. Pay rate: $18.00/hour.
Primary Responsibilities:
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Greet and assist visitors, maintaining a welcoming atmosphere.
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Professionally answer and manage phone calls.
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Schedule and maintain office activity calendars.
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Collect, sort, and distribute incoming mail.
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Prepare and send donor and constituent mailings, such as tributes and birthday cards.
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Provide daily support to staff, including managing supplies.
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Assist with mass mailings and event material preparation.
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Support event and program planning and execution.
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Manage staff meeting schedules and agendas.
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Organize staff celebrations and recognition activities.
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Research and correct returned mail issues.
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Update and manage CRM system with constituent information.
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Format, print, and mail donor acknowledgments.
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Track and record donor attendance at events and update CRM records.
Minimum Requirements:
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Excellent verbal and written communication skills.
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Strong organizational abilities and attention to detail.
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Proficiency in Microsoft Office365 (Outlook, Word, Excel, PowerPoint, SharePoint).
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Experience with donor databases, preferably Blackbaud.
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High technological proficiency.
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Professional appearance suitable for donor and business interactions.
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Adaptability and multitasking capability.
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Team-oriented, demonstrating servant leadership.
To apply, send resume to sunny.myers@lkjordan.com.
L.K. Jordan & Associates is an equal opportunity employer.