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Accounting and Office Coordinator

SAN ANTONIO, TX 78238

Posted: 01/24/2025 Employment Type: Temp To Perm Industry: Accounting Job Number: 131080

Job Description


Accounting and Office Coordinator needed in NW San Antonio. With a close-knit office environment, this role is essential to the daily operations of our company and offers the opportunity to take on a variety of tasks. If you thrive in a fast-paced setting where you can make a real impact, we’d love to hear from you!

 

 

What You’ll Do

Accounts Payable:

  • Enter vendor invoices into QuickBooks accurately and timely.

  • Conduct monthly check runs and set up new vendors.

  • Reconcile vendor statements and resolve discrepancies.

  • Track payment deadlines and ensure on-time payments.

  • Manage employee expense reports and reimbursements.

 

Accounts Receivable:

  • Generate client invoices by processing data from Smartsheets into QuickBooks.

  • Verify purchase orders and apply correct job codes to invoices.

  • Email invoices to clients and maintain detailed records.

  • Respond to client inquiries regarding invoices and payments.

  • Reconcile accounts receivable balances and prepare aging reports.

 

Payroll Support:

  • Calculate and process subcontractor payroll weekly using Excel (pivot tables).

  • Print and distribute payroll checks.

 

Administrative Support:

  • Answer phones, respond to inquiries, and provide general office support.

  • Order and manage office supplies.

  • Maintain both digital and physical filing systems.

  • Assist with tracking and compliance for licenses, permits, and certifications.

  • Coordinate communication with subcontractors and clients.

 

 

What We’re Looking For

  • Experience with accounts payable, receivable, or payroll processing.

  • Proficiency in QuickBooks and intermediate Excel skills (pivot tables a plus).

  • Strong data entry skills with a high level of accuracy.

  • Ability to multi-task and manage a variety of responsibilities in a small office setting.

  • Excellent organizational and communication skills.

  • Familiarity with construction or subcontracting environments is a plus but not required.

 

 

Why Join Us?

  • Competitive salary based on experience.

  • Collaborative, team-oriented work environment.

  • Opportunity to contribute directly to the success of the business.

 

 

Ready to Apply?

If you’re ready to take on a role where your skills and versatility will make a difference, apply today!

 

Email your resume to sunny.myers@lkjordan.com.

 

We are an Equal Opportunity Employer and welcome applicants from all backgrounds.
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About SAN ANTONIO, TX

Step into a world of career possibilities in San Antonio, Texas! As a vibrant hub of culture, history, and opportunity, this city offers job seekers a unique blend of Texan charm and modern growth. From the iconic Alamo and romantic River Walk to the flavorful Tex-Mex cuisine and thriving arts scene with institutions like the McNay Art Museum and Tobin Center for the Performing Arts, San Antonio has something for everyone. With professional sports teams like the Spurs and a plethora of parks, there's always something exciting to do in this dynamic city. Don't miss out on your chance to explore our job listings and start your career journey in this enchanting region!